A tenant reports a fault.
The email lands in the maintenance inbox with two photos. Your property managers are on the phone and nobody has opened it yet.
Letting agents Freight forwarders UK and Ireland
Stop re-keying. Start approving.
Early Rivers AI automates the work between the systems you already pay for. We turn the emails and documents your team re-types every day into drafts they approve, for letting agents and freight forwarders in the UK and Ireland.
A free 30-minute conversation. Prefer a deeper look first? Start with the paid AI Diagnostic.
Reading the inbox
Tue 09:12
Draft work order ready to approve
Maintenance triageTenant enquiriesContractor chasingCompliance remindersQuote requestsShipment job creationCarrier invoice matchingLandlord updates
The question we start with
How many hours a week does your team spend typing out what an email already says?
A workflow reads the email or document, structures it and drafts the next step in the system you already use. Your team checks it and approves. Nothing is replaced.
Two industries. One problem.
Both run on emails and documents that someone has to type into a system. That is the work we remove.
01
Letting and property-management agencies
A property operations desk. Tenant emails become draft work orders, contractors get chased and compliance dates stay in view.
02
Freight forwarders and customs brokers
A freight inbox and quote desk. Quote requests and shipping documents become draft quotes and jobs in your TMS, for a person to approve.
An example / Illustrative workflow
From a tenant’s email to an approved work order.
It works out what is being asked.
The workflow matches the tenant and the property, sorts the request by type and urgency, and asks only for the details that are missing.
It drafts the work order.
A draft is waiting in your maintenance system, with an approved contractor and replies to the tenant and landlord. Gas, electrical and fire reports skip the queue and go straight to a person.
Your property manager approves.
One check, one click. The work order and both messages go out, and the record is already where it belongs.
Three things we build.
Each one is scoped around a specific job in your business, and the systems it needs to work with.
01
Workflow automation
Emails and documents read, structured and turned into drafts in the systems you use. Less re-typing, less chasing, and a person approves what matters.
02
Custom business assistants
Help for your team to find information and complete agreed tasks, from answering a policy question to turning a contractor’s notes into a job record.
03
AI reception and conversations
A way for customers to reach you when the team is busy or the office is closed. Answers approved questions, captures details and hands over.
How we work.
One workflow at a time. We agree what success looks like before we build, and we measure what happens after launch.
Understand the process
We map what happens today, including exceptions and the systems involved.
Agree one useful starting point
We define the scope, success measures and what stays with a person.
Build and test together
It runs alongside your team on real examples before it touches a live system.
Review what happens
We measure against the baseline and improve the workflow from there.
Two ways to start.
Talk through one workflow.
Tell us how a process works today. We will tell you honestly whether automation would help, and what a sensible first step looks like.
- A conversation with a founder
- One process, in plain language
- A free benchmark on 20 anonymised emails, if you want one
Find out where AI earns its place.
A structured review of the workflows that take your team’s time, using your own volumes. You get a written recommendation with scope, costs and what to measure.
- Your process mapped, exceptions included
- Opportunities ranked by value and effort
- A scoped starting point you can act on
- £497 goes towards your first month if you go live
The founders
You work with the people who build it.
Early Rivers AI was founded by Amardeep Notay and Zak Kasu. Together we bring commercial discovery and operational thinking to the processes businesses want to improve.
AN
Amardeep Notay
Co-founder
More than five years selling AI solutions to SMB, mid-market and enterprise customers.
ZK
Zak Kasu
Co-founder
More than six years in product and business analytics. Background includes work with SEFE, BAM and Shell.
Questions.
Do we have to change our software?
No. We work with the property, maintenance, freight and accounting systems you already use, and automate the steps between them. We review what is practical to connect before agreeing scope.
Our software is adding AI. Why would we need you?
Software usually automates inside its own screens. Most of the re-typing happens between systems: from the inbox to the work order, from a PDF to the job record. That gap is what we build for. If an off-the-shelf product solves your whole problem, we will tell you.
What happens when the workflow is unsure?
It stops and hands over. We agree the escalation rules with your team and test them before launch. Safety reports, legal matters, money and anything unclear go to a person.
Is our data safe?
Before anything is built we map what data goes where, agree access and retention, and sign a data processing agreement. We can support your data protection impact assessment.
Can we start small?
Yes. A typical first project is one inbox and one workflow, run for 30 days against a baseline, with your team approving every output.
Do you work in Ireland?
Yes. We work with firms in the UK and the Republic of Ireland.
What does it cost?
Pricing depends on the workflow, integrations, usage and support required. We explain the setup and ongoing costs in the proposal, before you commit to anything.
Discovery call or AI Diagnostic?
The discovery call is a free conversation about one process. The AI Diagnostic is a structured review using your own data, ending in a written recommendation. It costs £497 plus VAT, and if you decide to go live with us that amount goes towards your first month. If you are not sure, start with the call.